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Evidence Guide: MSS405040 - Manage 5S system in an organisation

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Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

MSS405040 - Manage 5S system in an organisation

What evidence can you provide to prove your understanding of each of the following citeria?

Organise an appropriate environment for 5S

  1. Ensure managers and other key stakeholders support and understand 5S.
  2. Arrange for team leaders to develop/maintain skills required for 5S.
  3. Ensure team leaders are developing/maintaining skills required in their team members.
  4. Ensure procedures and work practices reflect 5S needs and regulatory requirements.
  5. Practise 5S in own work.
  6. Eliminate roadblocks to 5S.
Ensure managers and other key stakeholders support and understand 5S.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Arrange for team leaders to develop/maintain skills required for 5S.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure team leaders are developing/maintaining skills required in their team members.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure procedures and work practices reflect 5S needs and regulatory requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Practise 5S in own work.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Eliminate roadblocks to 5S.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Audit 5S implementation

  1. Undertake spot checks of compliance.
  2. Review workplace and records for indicators of compliance/non-compliance.
  3. Encourage all levels of the workforce to routinely suggest areas for improvement.
  4. Discuss 5S routinely with team leaders to seek ideas for implementation of improvement suggestions and encourage identification of non-conformance.
  5. Negotiate solutions to non-conformances.
  6. Implement agreed solutions.
  7. Work with team leaders to develop opportunities for improvements.
  8. Provide necessary resources for improvements.
  9. Ensure procedures and practices change to reflect improvements.
Undertake spot checks of compliance.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Review workplace and records for indicators of compliance/non-compliance.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Encourage all levels of the workforce to routinely suggest areas for improvement.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Discuss 5S routinely with team leaders to seek ideas for implementation of improvement suggestions and encourage identification of non-conformance.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Negotiate solutions to non-conformances.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Implement agreed solutions.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Work with team leaders to develop opportunities for improvements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide necessary resources for improvements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure procedures and practices change to reflect improvements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Organise an appropriate environment for 5S

1.1

Ensure managers and other key stakeholders support and understand 5S.

1.2

Arrange for team leaders to develop/maintain skills required for 5S.

1.3

Ensure team leaders are developing/maintaining skills required in their team members.

1.4

Ensure procedures and work practices reflect 5S needs and regulatory requirements.

1.5

Practise 5S in own work.

1.6

Eliminate roadblocks to 5S.

2

Audit 5S implementation

2.1

Undertake spot checks of compliance.

2.2

Review workplace and records for indicators of compliance/non-compliance.

2.3

Encourage all levels of the workforce to routinely suggest areas for improvement.

2.4

Discuss 5S routinely with team leaders to seek ideas for implementation of improvement suggestions and encourage identification of non-conformance.

3

Improve 5S

3.1

Negotiate solutions to non-conformances.

3.2

Implement agreed solutions.

3.3

Work with team leaders to develop opportunities for improvements.

3.4

Provide necessary resources for improvements.

3.5

Ensure procedures and practices change to reflect improvements.

Required Skills and Knowledge

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Organise an appropriate environment for 5S

1.1

Ensure managers and other key stakeholders support and understand 5S.

1.2

Arrange for team leaders to develop/maintain skills required for 5S.

1.3

Ensure team leaders are developing/maintaining skills required in their team members.

1.4

Ensure procedures and work practices reflect 5S needs and regulatory requirements.

1.5

Practise 5S in own work.

1.6

Eliminate roadblocks to 5S.

2

Audit 5S implementation

2.1

Undertake spot checks of compliance.

2.2

Review workplace and records for indicators of compliance/non-compliance.

2.3

Encourage all levels of the workforce to routinely suggest areas for improvement.

2.4

Discuss 5S routinely with team leaders to seek ideas for implementation of improvement suggestions and encourage identification of non-conformance.

3

Improve 5S

3.1

Negotiate solutions to non-conformances.

3.2

Implement agreed solutions.

3.3

Work with team leaders to develop opportunities for improvements.

3.4

Provide necessary resources for improvements.

3.5

Ensure procedures and practices change to reflect improvements.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy the requirements of the elements and performance criteria and include the ability, across an organisation or department/section, to:

encourage and monitor a systematic approach to implementing 5S

analyse areas and records for evidence of 5S conformance/non-conformances

manage non-conformances in implementation of 5S

lead and motivate others in achieving 5S outcomes and making improvements to the 5S systems.

Must provide evidence that demonstrates sufficient knowledge to interact with relevant personnel and be able to manage 5S systems, including knowledge of:

organisation operations and structure

principles of efficient workplace organisation

purposes and methodology of 5S

operation procedures relevant to jobs in the organisation

relevant regulatory requirements

processes for identification of skill gaps

methods of addressing skill gaps

ways of encouraging team leaders and operators to find and suggest areas for improvement

methods of making/recommending improvements

methods of accessing required resources

non-conformance, what they are, assessment of severity and action to be taken.

Range Statement

This field allows for different work environments and conditions that may affect performance. Essential operating conditions that may be present (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) are included.

Competitive systems and practices include one or more of:

lean operations

agile operations

preventative and predictive maintenance approaches

statistical process control systems, including six sigma and three sigma

Just in Time (JIT), kanban and other pull-related operations control systems

supply, value, and demand chain monitoring and analysis

5S

continuous improvement (kaizen)

breakthrough improvement (kaizen blitz)

cause/effect diagrams

overall equipment effectiveness (OEE)

takt time

process mapping

problem solving

run charts

standard procedures

current reality tree.

Procedures (written, verbal, visual, computer based, etc.) include one or any combination of:

work instructions

standard operating procedures (SOPs)

safe work method statements

formulas/recipes

batch sheets

temporary instructions

any similar instructions provided for the smooth running of the plant.

5S includes all of:

sort

set in order

shine

standardise

sustain.

Sort includes all of:

separating necessary from unnecessary items (equipment and supplies)

keeping only what is absolutely necessary for the work processes that comprise the job

disposing of (or relocating) all other items.

Set in order includes all of:

assigning required equipment and materials appropriate locations in the work area

consideration of frequency of use, ergonomics and work health and safety (WHS)

provision of facilities to maintain the locations.

Shine includes one or more of:

keeping the work area clean at all times which should be carried out to a regular daily schedule against allowed time, usually at the end of the day or of a particular process

keeping work area, including virtual work area, organised

noting any signs of wear, damage, leakage, safety risks or other issues that require immediate attention.

Standardising includes one or more of:

activities that help maintain the order and the 5S standards

using procedures and checklists developed from a procedure.

Sustain includes one or more of:

making sure that daily activities are completed every day regardless of circumstance

informal inspections that should be carried often, at least weekly

formal inspections that should be carried out at least monthly.

Items in work area may include one or more of:

tools

jigs/fixtures

materials/components

plant and equipment

manuals

personal items (e.g., lunch boxes and posters)

safety equipment and personal protective equipment

other items which happens to be in the work area.